IN-HOUSE MEETING MANAGEMENTFor your in house management training, your employees will take advantage of a professional trainer delivering 6 hours of activities and role-plays in how to manage meetings. The in-house meeting management training materials will guide managers through strategies for leading effective meetings:
- Encourage participants to think about what causes ineffective meetings.
- Identify what can be done to make meetings effective.
- Explain how focusing on five simple themes will help participants ensure meetings are effective.
- Consider a forthcoming meeting that the participants are attending/organising, and identify actions to ensure it is productive
- Identify key learning points for running effective meetings.
- Identify strategies for managing difficult behaviours in meetings.
- Encourage participants to critically review a meeting and identify areas for improvement.
- Consider the key responsibilities of the Chair and other attendees at a meeting.
- Help participants understand why conventions like an agenda and minutes are important.
- Provide an opportunity for participants to practice facilitating and participating in a meeting.
Planning and Preparing
The last module dealt with the participant planning aspect of your meeting. In this module, you will learn how to gather the things you need to help facilitate the meeting more effectively. In addition, you will learn how to structure your invitation so you can communicate your meeting in a way that is consistent and sets expectations. Finally, you will understand the importance of making the logistical arrangements in advance, avoiding any last minute mishaps.
Let us begin first by learning what materials you will need in order to facilitate your meeting.
Each meeting you hold will require both basic and special materials. Your job as the meeting manager is to determine what you need and acquire them in advance, avoiding last minute surprises.
The SHOWS acronym stands for stationary, handouts, organiser, writing tools and special requests. Let us break down each letter so you get a better understand of what this means.
- Stationary: this is all the paper you will need at the meeting. It includes, note pads, sticky notes, index cards, envelops, tape, paper clips, folders, and flip chart. Each meeting is different. You do not have to bring everything on this list. Determine what is going to take place at the meeting and materials needed for each activity or presentation. It is also wise to consult with the people on your agenda to see if they are going to facilitate activities that require stationary.
- Handouts: many times you or your presenters will need to distribute handouts. They could be a worksheet or an outline from their electronic presentation. In any case, you should consult with your presenters and acquire any handouts they may use. Determine if the copy of the handout they are giving you will be the most up-to-date version. If not, set an expectation to have them send it to you when they finalise it. Remember to set the expectation to have it a day or so in advance, giving you time to print and filing it into your handout organizer.
- Organiser: when it is time to meet, the last thing you want to do is show up with a stack of loose handouts in your hands. Using an organizer like a portable accordion file or pendaflex is an easy way to file your handouts and other stationary materials in one container.
A complete explanation of the SHOWS acronyms, and many other meeting management techniques and skills, are all explained exclusively on this in-house Meeting Management Training Course.
YOUR TRAINERS IN MEETING MANAGEMENT
Helen Hinds MCIPD delivers meeting management training courses to commercial and public sector organisations to help them manage meetings effectively with clients and colleagues.
Helen is a Chartered member of the Chartered Institute of Personnel and Development.
Having written an impressive portfolio of management training for line managers, Helen brings a unique wealth of experience and insight to this meeting management training course.
Helen’s expertise, coupled with her energetic and enthusiastic delivery, makes her one of our most in-demand trainers. With the highest feedback scores of all our facilitators, Helen comes highly recommended.